Privacy Policy

Introduction
Cowick Cats Netball Club (“we”, “us”, “our”) is committed to safeguarding your privacy. This notice explains how we collect, use, store, share and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and guidance from England Netball.

We are the data controller for the personal data we collect.
For queries or concerns, please contact:

• Data Protection Lead: Janko Kingdom
   
• Email: cowickcatsnetballclub@gmail.com
   
• Club Address: Westexe School
   
• For further guidance, contact dataprotection@englandnetball.co.uk
   

We collect personal data when you register, join, volunteer, enquire, or attend events. This may include:

• Contact details: name, address, email, phone number
   
• Membership info: England Netball number, roles, qualifications
   
• Demographics: date of birth, gender
   
• Health and emergency details: medical conditions, emergency contacts
   
• Criminal record disclosures: for safeguarding and volunteering roles
   

• Directly: from membership forms, event registrations, and communication with the club
   
• Indirectly: via England Netball, affiliated leagues, schools, or safeguarding authorities
   

We process your data under the following legal bases:

• Consent – for marketing and non-essential communications
   
• Contract – to provide membership and event services
   
• Legal obligation – for safeguarding, insurance, and regulatory compliance
   
• Legitimate interest – for day-to-day club operations and communications
   

We use your data to:

• Administer membership and club activities
   
• Communicate club news, events, and opportunities
   
• Coordinate training, competitions, and volunteering
   
• Maintain safeguarding, health and safety, and emergency response
   
• Share updates from England Netball (if opted in)
   
• Send marketing emails only with your consent
   

You can withdraw consent for marketing at any time.

Your data may be shared with:

• England Netball and affiliated leagues
   
• DBS and safeguarding authorities (where applicable)
   
• Insurance providers and IT systems used for club admin (e.g. Mailchimp, Google Drive)
   

We do not sell or rent personal data to third parties.

If any data is processed outside the UK/EEA (e.g. cloud storage), Cowick Cats Netball Club ensures safeguards are in place in line with UK GDPR.

We only retain personal data for as long as necessary:

• Membership and safeguarding records: typically 6 years
   
• Health and safety records: as legally required
   
• Marketing consent: until consent is withdrawn
   

Under UK GDPR, you have the right to:

1. Access your personal data
    
2. Rectify inaccurate data
    
3. Erase your data (in certain circumstances)
    
4. Restrict or object to processing
    
5. Withdraw consent at any time
    
6. Data portability
    
7. Complain to the Information Commissioner’s Office (ICO)
    

Contact us at any time to exercise your rights.

For members under 14, we require parental or guardian consent. Parents/guardians can access or request changes to their child’s data.

The Cowick Cats Netball Club website may use cookies to enhance functionality and analyse website use. You can manage cookie settings via your browser.

We implement appropriate security measures to protect your data, including password protection, encrypted files, secure cloud services, and locked paper storage where needed.

We may update this policy to reflect changes in the law or club practices. Updates will be posted on our website and/or emailed.

Effective date: 19.06.25

For questions or to make a complaint about data use, contact us at:
Email: cowickcatsnetballclub@gmail.com

Cowick Cats Netball Club is committed to protecting your privacy and ensuring your personal data is treated with care, transparency, and respect.